CEDP (Catholic Education Parramatta Diocese) and its schools collect, use, store and disclose personal information. We are committed to protecting your privacy in accordance with the National Privacy Principles (NPP’s) established by the Privacy (Private Sector) Amendment Act 2000.
What information do we collect and why?
We collect information about:
- students and their families/carers
- children in out of school care services and their families/carers
- employees, visitors, contractors and volunteers for the purpose of providing our services and related purposes:
- communicating with parents, employees, contractors and volunteers
- administering our schools, pre-schools, out of hours care services and employment services
- providing a safe working and learning environment
- caring for students’ educational, personal, social and spiritual wellbeing
- seeking donations and marketing our schools
- State and national reporting purposes
- fulfilling our legal obligations.
Please click on the collection notices below to find out more about the information we collect and how we handle the information:
Photos of children are used for various communication mediums including school and Catholic Education Office websites, school and system publications and newsletters, and enrolment posters. If any parent or guardian does not want their child’s photo used in any of the above situations please inform the principal of the school.
We may need to collect health-related information subject to the Health Records and Information Privacy Act 2002 for the primary purpose of ensuring the health and safety of all students, staff and visitors to the School. It may be used and disclosed to medical practitioners, health workers, other government departments and/or schools for this primary purpose, or for other related purposes
What information do we need at Enrolment?
The information you provide in the enrolment application and throughout your child’s education in CEDP schools assists us to communicate with you and to care for your child while at school. It will be used to process your child's application for enrolment and for related purposes - see the Standard Collection Notice.
Information to ensure the safety of students, staff and visitors
CEDP has an obligation to ensure that we provide a safe working and learning environment for our staff and students. To this end, we are required to obtain and use, as appropriate, information to protect both the wellbeing and safety of our employees at work and of our students, visitors, such as parents/carers, volunteers, contractors and members of the school and parish community.
This is why it is important that principals have available to them, prior to enrolment being finalised, information that is relevant to the assessment of a prospective student.
In addition to collecting information relating to student and family details, we collect information about student history, including any history of suspension or expulsion relating to violent behaviour. This information is used by the school to assess possible risk associated with known behaviour to safety of students or staff.
Information to ensure appropriate support for students
By disclosing all relevant personal information, parents/carers will ensure that:
- the enrolment process is a fair and accurate assessment of your child's needs
- action taken by schools in response to the information you provide will help support your child in the school, once enrolled, and contribute to ensuring the wellbeing and safety of the entire school community
- the school facilitates a smooth transition of your child to school which may include a health and allergy management plan, preparing a behaviour management plan or other appropriate strategies aimed at meeting the particular needs of your child.
Do parents/carers have to answer all questions in the Enrolment Application?
CEDP and the school are required by law to support the wellbeing and safety of students, staff and visitors on our premises. It is therefore compulsory for applicants to answer all questions on the enrolment application. Questions relating to information about parents/carers' occupation, level of educational attainment, languages other than English spoken at home, nationality and Indigenous status are collected on behalf of the Australian government and are requested but not compulsory.
Why have we asked for information about parents/carers' occupations and education?
All Australian Education Ministers have agreed on National Goals for Schooling in the 21st century. The National Goals specifically state that the achievement of students in schools should not be affected by discrimination based on sex, language, culture and ethnicity, religion or disability; or by differences arising from social and economic background or geographic location. The goals also state that 'the learning outcomes of educationally disadvantaged students [should] improve and, over time, match those of other students'.
To help us to make sure we are achieving this goal, all parents/carers across Australia, no matter which school their child attends, are asked to provide information about family background. The main purpose of collecting this information is to promote an education system that is fair for all Australian students regardless of their circumstances.
We use the information to evaluate whether our policies are effective and to ensure that no group is experiencing undue disadvantage.
Providing information about your occupation and education is voluntary, but your information will help us to ensure that all students are being well served by Australian schools.
What happens if the information provided is not correct?
If you submit an incomplete or incorrect form, processing your application may be delayed and the quality of our service to you may be affected.
Giving false or misleading information is a serious offence. In the event that information provided by you later proves to be false or misleading, any decision made as a result of your Enrolment Application may be reversed.
Find out more
To find out more about the information requested in the enrolment application contact the school principal.
The rights and responsibilities of all members of the Catholic school community are addressed by our policies. To find system policies go to Policy Central at www.parra.catholic.edu.au. Alternatively please click on the following or ask our office staff for assistance:
Your privacy is important to us
The information you provide will be stored securely. To access or correct personal information:
- if you’re a parent/carer contact the school
- if you’re a staff member, contractor or volunteer contact your supervisor.
If you have any concerns or questions about the way your personal information has been collected, used, or disclosed, please contact the school in the first instance if you’re a parent/carer. Otherwise contact:
- the principal at the school concerned or
- the privacy officer at
Catholic Education Diocese of Parramatta
Locked Bag 4
North Parramatta NSW 1750
T: 9840 5600